COVID-19 info [7 Nov 2021]

Subject: Communication from the President on COVID-19 Update to Oakville Camera Club Members

Dear Valued Member of the Oakville Camera Club;

I hope this letter finds you safe, healthy, and well.  We all were very encouraged over the summer months to see that Ontario had moved into Reopening Ontario - Phase of the COVID-19 recovery.  Please visit for further information.

With respect to the concern over the spread of the novel coronavirus (COVID-19), the leadership of the Oakville Camera Club continues to remain proactive.  By monitoring the situation locally, understanding the ongoing developments, and adjusting our strategy accordingly, we hope to keep providing opportunities to you, our photographers, in a friendly, and supportive environment.  We strive to explore opportunities where we can contribute through the photographic arts, and offer knowledge sharing opportunities amongst our members.

As a valued member of the Oakville Camara Club family, in light of the recent developments mentioned above, we continue to make many adjustments and implement a number of impactful changes.  We continued to be in direct communication with the Town of Oakville.  We are excited by our upcoming 2022 programming, and are pleased with the progression of our current plans to return to in-person meetings at Queen Elizabeth Park Cultural and Community Centre.  We do understand that many of you are concerned and apprehensive about the future, and our return to in-person sessions.  As such, we have reached out to the Town of Oakville and QEP with questions around proof of vaccine, and how it would affect our group going forward.  I wanted to start by saying thank you for your patience as we gathered and planned for the implementation.

In accordance with Province of Ontario requirements, the Town of Oakville has implemented a Proof of Vaccination program at all Town facilities.  Effective 22 September 2021, the town’s program will require that anyone 12 years of age or older provide proof of identification and proof of full COVID-19 vaccination (or medical exemption) prior to entering or accessing any of the following:

      • Indoor use of recreation and culture facilities, including arenas, community centres, pools, senior centres, the Oakville Centre for the Performing Arts, and Oakville Museum at Erchless Estate
      • ServiceOakville counter at Town Hall

Province of Ontario regulations now require that access to recreation and culture facilities is limited to individuals who are fully vaccinated, with some exemptions.  These regulations are a baseline requirement.  In the interest of public and worker safety, organizations have the authority to go beyond these requirements to strengthen regulations.  As such, the Town of Oakville has taken steps to provide additional protection to the community and its employees by requiring anyone 12 years of age or older, including those aged 12-17, to be fully vaccinated to enter Town recreation and culture facilities and Town Hall, regardless of their purpose for attending.

Individuals who do not show proof of full vaccination will not be permitted to enter or participate in indoor programming at impacted facilities unless they are under 12 years of age or have a medical exemption (the individual must show a doctor’s note and ID to gain entry).

Prior to entering a recreation and culture facility or other impacted town facilities, all visitors must complete a COVID-19 self-assessment and show proof of vaccination along with ID.  Once indoors, please continue to follow all directional signage and maintain physical distancing of two-(2) metres/six-(6) feet at all times.  A mask or face covering is required in all indoor public spaces.  Face masks can only be temporarily removed when actively engaging in athletic or fitness activities.  Respectful behaviour is also expected towards all visitors, staff and volunteers in accordance with the town’s Rzone Procedure.

At this point, QEP has contracted a security company to check proof of vaccination at our entrance.  Everyone is encouraged to visit to access a variety of town services online. For inquiries, contact ServiceOakville at 905-845-6601 or This email address is being protected from spambots. You need JavaScript enabled to view it..  Visit the Town of Oakville’s COVID-19 page for further details and read the frequently asked questions.

Members of the public can print or download their vaccination receipt from the provincial booking portal or call the Provincial Vaccine Contact Centre at 1-833-943-3900, or use the   link provided below.

If anyone from OCC would like to request an exemption or provide feedback to the Town, please e-mail This email address is being protected from spambots. You need JavaScript enabled to view it..  I know this is a lot to take in, however QEP is here to support the Oakville Camera Club, and other groups using these facilities.  Please direct any questions or concerns. to Susan Amaral:

Susan Amaral | Manager - Queen Elizabeth Park, QEPCCC

Recreation and Culture

Town of Oakville | 905-845-6601, ext.4610 | f: 905-338-4408 |


Proof of vaccination: Proof of Vaccination (

Rules for areas at Step 3 and at the roadmap exit step: O. Reg. 645/21: RULES FOR AREAS AT STEP 3 AND AT THE ROADMAP EXIT STEP (

Download your proof of vaccination: Ontario COVID-19 vaccination service (


OCC 2022 Programming:

We are continuing to review our 2022 programming as we slowly move back into an in-person meeting program, included planning workshops and outings.  We continue to plan for a return to a print exhibition and Gala  for our 16th Annual Capture Oakville Photography Competition.

Be assured we will do everything we can to continue to serve our Members safely, and will continue to closely follow the guidance of the Health Canada, the US Centre for Disease Control (CDC), and both Ontario provincial authorities, and local health officials.  We need to practice ongoing physical and social distancing, and it is is imperative to follow these guidelines when participating in group gatherings.

Stay Safe everyone!

Bernard Cook

Oakville Camera Club President;

Chair, Capture Oakville Committee

This email address is being protected from spambots. You need JavaScript enabled to view it. 

Visit Us! Oakville Camera Club website: 

Capture Oakville website:



COVID-19 Health Advice - Helpful Tips - Public Health Ontario

The health and well-being of our family, friends and colleagues are top priority for us and we are committed to providing a safe space for all.  For further details, please visit:

In order to provide assurance that appropriate measures are in place to ensure that our spaces (homes and offices) are safe, please consider the following:

  • A daily wipe down of hard surfaces
  • Single use hand cloths available
  • Disinfecting hand soap available
  • Alcohol-based hand sanitizers

For the protection of yourself and fellow members, please refrain from coming to the any OCC events if you are feeling unwell.  Be mindful and assess yourself for the following symptoms:


  • Fever
  • Cough
  • Difficulty Breathing

In addition, being aware of your exposure risks, and preventive measures you can enact to minimize potential exposure situations, such as:


  • You have traveled to one of the affected areas in the 14 days prior to symptoms starting
  • You have been in close contact with someone who has experienced similar symptoms (as described above) within 14 days of visiting one of the affected areas
  • You have been exposed to a person with a confirmed or presumptive COVID-19 infection

While the Public Health Agency of Canada has assessed the current public health risk associated with coronavirus as low, we ask you to be mindful while interacting with teachers, fellow students, family and friends.  The best way to protect yourself is to practice good health hygiene and safe physical and social distancing.


  • Wash your hands often with soap and water, clean hands with alcohol-based hand sanitizer where you are unable to wash
  • Use single-use cloths in bathrooms for drying
  • Avoid touching your eyes, nose and mouth
  • Avoid handshakes and give a fist bump, a nod, a smile instead
  • Cough or sneeze into your arm or sleeve
  • Stay home if you feel unwell

Physical distancing

  • Physical distancing means keeping our distance from one another and limiting activities outside the home
  • When outside your home, it means staying at least 2 metres (or 6 feet) away from other people whenever possible
  • Wearing a mask can help to prevent the spread of some respiratory illnesses, and may be necessary where you cannot properly distance when in public (i.e., public transit)

This is a time to work together as community to keep us all healthy and safe.

We know there is an overwhelming amount of information out there; for the most current information on COVID-19, including government health guidelines.  Please contact Public Health Ontario at:

  • 1-866-797-0000 if you meet the symptom criteria outlined above, or visit:
  • or This email address is being protected from spambots. You need JavaScript enabled to view it.