Oakville Camera Club
Notice of Annual General Meeting
Monday, September 9, 2013, 7 p.m.
QE Park, Oakville, Ont.
The Oakville Camera Club encourages all members to attend our Annual General Meeting.
Highlights will include an open discussion period, consideration of a Code of Conduct
Bylaw and election of your Board of Directors.
Please note, the Minutes of the 2012 AGM and a copy of the Code of Conduct Bylaw follow
this notice. Following is the tentative agenda:
1. Call to order
2. Report from the Board
3. Minutes of 2012 AGM
4. Financial Statement for 2012-13
5. Constitutional Amendment re: Code of Conduct Bylaw
6. Election of Board of Directors
7. Open Discussion
7. Adjourn
A social evening with complementary pizza and beverages will follow the AGM.
Following is a list of nominees to your 2013-14 Board of Directors.
Position Current Nominees
President Bill Smith
Vice-President Bernie Cook
Treasurer Bill Anastasakis
Secretary Anna D'Iorio
Director William Barrow
Director Lisbeth DeAlmeida
Director Bill Ellis
Website Director Rafal Kiermacz
Director Vince Magro
Director Mark Markus
Director Thomas Podruchny
Director Gary van Eijk
Past-President Kieley Hickey (appointed position)
Any OCC member in good standing may seek a nomination to any of the above positions
(except Past-President). You require a nominator and seconder, both of whom must also be
members in good standing. Contact OCC Secretary Bill Dimmick (wsdimmick@yahoo.com).
OCC Annual General Meeting Minutes
Monday, September 10, 2012
Queen Elizabeth Park Community and Cultural Centre
2302 Bridge Road, Oakville, ON
President Jason Hashimoto welcomed all members and guests to the meeting.
The following announcements were made:
Challenge entries were due Sept. 17 in the categories of Best Shot, Portrait and Vacation. There
was also a special challenge held in co-operation with The Oakville Historical Society with
entries due Oct. 22.
Kieley Hickey described the Capture Oakville 2012 competition and urged members to enter.
Gary van Eijk announced OCC was developing a workshop on photo editing software.
Jason explained that only persons with valid memberships were allowed to vote. He then
highlighted OCC achievements over the past year. These included:
• The move to our new meeting facility at QEP;
• Membership greatly increased to 150 from 90;
• More than 155 members attending OCC outings;
• Capture Oakville’s continuing success;
• Participation in the photography trade show organized by Henry’s;
Jason thanked the volunteers who helped make all the events and outings successful.
2. Minutes of 2012 Annual Meeting
Moved by Bernie Cook, seconded by Bill Ellis that the Minutes of the 2011 AGM be approved
as circulated. Carried
3. 2009-10 Financial Statement and 2010-11 Budget
Treasurer Julia Lio presented the 2011-12 Financial Statement and 2012-13 Budget..
During discussion, Kieley Hickey noted OCC’s sound financial position and put forward the
suggestion some of our funds could be invested in upgrading OCC’s website. Other ideas
arose during the discussion including more hands-on workshops and purchase of studio
lighting equipment.
Moved by Wojtek Zlobicki, seconded by Gary van Eijk that the 2011-12 Financial
Statement and 2012-13 Budget be approved as presented.
Carried
4. Election of Officers
Nomination chair, Jared Fein presented a slate of candidates:
President Jason Hashimoto
Vice-President Bill Smith
Secretary Bill Dimmick
Director Bernie Cook
Director Fraser Farmer
Director Anna D'Iorio
Jared asked if there are any other nominations from the floor for the Board. None were
forthcoming
Moved by Jared Fein, seconded by Jim Shaver that the slate of candidates be adopted.
Jared declared all candidates elected by acclamation.
Jason thanked Jared, and chaired the remainder of meeting.
5. General discussion
Topics and ideas put forward included:
• More information about post-production software
• Have a question period at meetings (Ask and Expert)
• More shooting events and outings
• Hold monthly challenges to show images from outings
• Have monthly shooting assignments
• Open up ambassadors program and pair up ambassadors with new members
6. Adjournment.
Moved by Les Kapuscinski, seconded by Richard Braeken that the meeting adjourn.
Oakville Camera Club Proposed Bylaw (please read).
Code of Conduct
All OCC Directors, Officers and Members are expected to abide by the OCC Code of Conduct
as described in Appendix A of the OCC Constitution. Further, all members of the Board
(Directors and Officers) agree to sign a copy of the Code as a condition of serving on the Board.
Copies of the signed documents are to be kept by the OCC Secretary.
Appendix A
Purpose
Oakville Camera Club (OCC) operates a not-for-profit organization (Club) in accordance with
the highest ethical standards and relevant Club Constitution and bylaws, and on the integrity of
each of its Directors, Officers, and Members.
Policy
No member of OCC should act in a way that will diminish or damage the credibility or integrity
of the Club or any Director, Officer, Member, supplier or other business partner of OCC.
Ethical Behavior
It is not possible to provide a set of rules that would respond to every situation that may arise.
However, the following guidelines define the philosophy and expected conduct relevant to most
situations.
Conflict of Interest
No Member may exploit for their own personal gain any opportunities that are discovered
through the use of OCC property, information or position, unless the opportunity is fully
disclosed in writing to the OCC Board of Directors.
Adherence to Established Procedures
Members, Directors and Officers will direct all proposals for meetings, events, workshops,
outings or expenditures through established channels to the appropriate Committee or to the
Board for approval before acting on them.
Personal Behavior
Members are expected to comply with OCC policies, Club Constitution and by-laws, and
cooperate in the achievement of the Club’s goals and objectives.
Where Members are representing the Club, they will be courteous and convey a friendly,
approachable image. Whether it is a telephone call or personal meeting, the Member is, at that
time, representing the OCC organization to the person with whom they are interacting. This
same courteous and respectful attitude is also expected in all dealings with fellow Club
Members.
Member Duty
All Members are expected to maintain a level of personal conduct that will not reflect
negatively on themselves, or on the credentials of our Club.
It is the responsibility of every Member to bring to the attention of the Club, knowledge of any
situation that might adversely affect the Club’s reputation. All Members have a duty to report,
verbally, or in writing any evidence of improper practice of which they are aware.
Members whose conduct compromises, or is perceived to compromise the integrity of Club,
may face disciplinary measures and the possibility of their membership being revoked.
This code of conduct shall, in no way, relieve any Director, Officer, or Member from complying
with all laws, statues, regulations, by-laws, rules or specific direction and policies of the OCC.
