Capture Oakville FAQ

Frequently Asked Questions

Electronic Entry Rules

2025 Entry Form

Model Release Form

How to enter the Annual Capture Oakville Photography Competition

Do I have to be a member of the Oakville Camera Club (OCC) to enter this Competition?

No, the competition is open to any person who is a resident of the province of Ontario, Canada.

Where do I get a full set of the Competition Rules?

The rules can be found above, click the 2025 Electronic Entry Rules Button at the top of the page.

Do all the images have to be taken in Oakville?

No, images can be of anywhere in the world, EXCEPT for the Capture Oakville category which must be taken within the geographic confines of the Town of Oakville.

Must the image be recent?

All images must have been taken within a specified time frame; any time between January 1st 2024 and March 10th 2025.

How many images can I enter?

You can enter a maximum of six-(6) entries, however, you cannot enter any more than one-(1) image into a single Competition Category.

What is the deadline for submitting?

To be eligible, an entry must be submitted electronically by midnight on March 10th, 2025.

Where do I submit my image electronically?

Submit the image file(s) along with the completion of the pdf Entry Form along with your full payment via our website: https://www.oakvillecameraclub.com/capture-entry/

When is payment due?

Payment is due upon submission of your electronic entry. Go to the Electronic Entry Portal and follow the instructions to complete your Competition entry. OCC members can use the same account as they use to log into the OCC website. All other members will need to register a new account as OCC launched a new website in Sept 2023.

How do I pay for my entry and what do I pay for multiple entries?

You can pay online along with your electronic submission. The first entry is $15 and each additional entry is $15 more. So for example, if you were entering the following:

all six categories you will be paying $90
five categories $75
four categories $60
three categories $45
two categories $30

I am a Student under 18 years of age, how much will it cost me to enter the competition?

We are pleased to offer students 18 and under a 50% discounted rate for entering the competition.

Students are to use the coupon code STUDENT2025 at checkout. Anyone 19 and over using the coupon code will be disqualified.

How large a file should I submit for judging?

The file must be in a JPG format, no smaller than 250KB, and no larger than 60MB.

I see a reference to Hand of Man in the Category definitions – what does that Mean?

Any element that is recognizable that man has had a hand in effecting. For example; images may not include unintentional objects, either animate or inanimate in nature – wildlife images may not exhibit a habitat comprising elements of the Hand of Man, i.e., barn swallows in a barn, owls on fence posts, birds on a wire, even though such inclusion may be minimal in relation to the image.

I see a reference to ‘decisive moment’ in the Capture Oakville category – what does this mean?

Decisive moment is a phrase first used by French photographer Henri Cartier-Bresson in 1952. Henri Cartier-Bresson, a founder of modern photojournalism, proposed one of the most fascinating and highly debated concepts in the history of photography: “the decisive moment.” This moment occurs when the visual and psychological elements of people in a real-life scene, spontaneously and briefly come together in perfect resonance to express the essence of that situation.

Print Image Competition

I entered my image into another club's photo competition; can I also enter it into Capture Oakville?

No. Images must not have been entered into a previous or other photography competition, this includes any OCC competitions such as OCC Photo Challenges.

How do I know if my image was accepted?

Entrants will be notified of their selections by e-mail, shortly after the March 10th, 2025 deadline. Once your have received the invitation to print, printed images must be submitted by the print deadline.

If my image is selected, when do I submit my print(s)?

The deadline for submitting prints, is Monday April 7th, 2025

Where can I get my images printed?

Images can be printed at home at home or print lab.

Two popular locations for printing and Capture Oakville sponsors in the past are

Art Printing Studio - 88 Lakeshore Rd West, Oakville

Burlington Camera - 489 Guelph Line South, Burlington

Where do I submit my print(s)?

Prints can be dropped off at the Queen Elizabeth Park Community and Cultural Centre (QEPCCC), 2302 Bridge Road, Oakville during scheduled OCC meetings on Monday March 24th or Monday, April 7th 2025 from 6:30 - 9:00 PM.

What size of prints should I submit?

Submit a print size that shows your work at its best. The image can be no smaller than 4” x 4” and no larger than 16” x 20”.
The actual paper size can be any size up to 20” x 24.”

Do I have to arrange to have my print(s) framed for the Exhibition?

No, OCC will arrange for your print to be professionally dry-mounted, matted, and framed for the Exhibition.

How are the winning images selected?

A panel of independent judges, professionals in the photographic industry, will judge the final print entries.

Where is the Exhibition of the winning and accepted prints?

The Exhibition opens with an in-person Awards Gala on Friday, May 23rd, 2025.

Can I come to the Gala even if my image did not get accepted?

Yes, and please bring others who would enjoy an evening of photography. The event is free of charge, and no pre-registration is required.

If I need to get help, or need more information, who do I contact?

Send an e-mail with your questions directly to capture@oakvillecameraclub.com.